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Software tools used to administer Board of Governor meetings

Request 

Dear Sir,

The following freedom of information request is designed to establish what process and specific software tools are used to administer the board meeting / senior management meeting process, within the University.

1. How does the University administer and manage board and other senior managed events? – what process is followed to prepare, collate and manage the board meeting documents pack, including print / e-mail and distribution?
2. Is a “manual process” used for the above or does the University use a dedicated Software tool?
3. If yes, what is the name of the software tool used?
4 What is the renewal date of your current contract with the software vendor?
5. If no, is the University considering to acquire such a tool or “Board Portal” at some time in the future?
6. Who is the most appropriate person, within the University, to contact regarding this matter?

Please kindly respond by hitting reply on this email.

Thank you.

 

Response

Dear Ms...,
 
I write further to your request for information dated 27 February 2019.  This request has been handled by the University in accordance with its duties and obligations under the Freedom of Information Act 2000 ("FOIA"). 
 
You requested details of:
 
1. How does the University administer and manage board and other senior managed events? – what process is followed to prepare, collate and manage the board meeting documents pack, including print / e-mail and distribution?
The process is currently managed electronically, collation is completed via creation of a combined PDF which is then circulated by email   
2. Is a “manual process” used for the above or does the University use a dedicated Software tool?
Manual process at present  
3. If yes, what is the name of the software tool used?
N/A
4 What is the renewal date of your current contract with the software vendor?
N/A
5. If no, is the University considering to acquire such a tool or “Board Portal” at some time in the future?
The University is nearing completion of the procurement process for board management software solution.   
6. Who is the most appropriate person, within the University, to contact regarding this matter?  
Nicola Cahill- n.cahill@londonmet.ac.uk  
 
 
If you are not satisfied with the handling of your request, you may request an internal review.  Internal review requests should be submitted within two months of the date of receipt of the response to your original letter by writing to:

Chris Ince
University Secretary
London Metropolitan University
166-220 Holloway Road
London
N7 8DB
 
Email: c.ince@londonmet.ac.uk
 
If you remain dissatisfied with the handling of your request, you have a right of appeal to the Information Commissioner at:
 
The Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
 
Telephone: 0303 123 1113 or 01625 545745
Website: www.ico.org.uk
 
There is no charge for making an appeal.
 
Kind regards,

Tracy Brathwaite
Information Compliance Officer
University Secretary's Office
London Metropolitan University
166-220 Holloway Road
London N7 8DB
Switchboard: 020 7423 0000